Events Management Executive
We’re Silverstone Museum, located trackside at the world-famous Silverstone Circuit, and right now we’re looking to find an organised, proactive and customer focused Events Management Executive with experience in the conference and events sector.
About the role
The Events Management Executive will work with the Head of Events & Venue Hire to generate new business for corporate meetings and events at Silverstone Museum.
The position is responsible for sales, client liaison, planning and co-ordination of event bookings, from smaller business meetings to large scale events within the museum, maintaining a high level of customer service and with a strong focus on securing repeat business. The role places a focus on sales, business development and client management but also involves operational delivery (including set up and breakdown) working alongside the operations team and contract caterer to ensure the successful end-to-end management of events and maximum client satisfaction.
The Events Management Executive handles venue hire and event enquiries in a proactive and timely manner, responding to and coordinating with potential clients with a view to converting enquiries into confirmed bookings. The Events Management Executive will meet clients on-site and conduct show-rounds to promote venue spaces and event options available. The position requires the preparation of comprehensive costings, quotations, client contract documentation and – in coordination with the Finance team – the processing of client invoicing and collection of payment.
We’re keen to grow our event business so you’ll also have scope to develop ideas for new products and packages and how we can proactively raise our profile and generate new business opportunities.
This is a full-time role, predominantly Monday to Friday, although there will be some weekend, bank holiday and evening working to support events, or client liaison. This is mainly office based, but there is some flex with regards start and finish times and some occasional home working.
About Us
We bring to life the spirit, stories and action of Silverstone and its role in British motor racing through a dynamic, interactive and engaging visitor experience. Our guests get the opportunity to get up close and personal to some of the most iconic cars and motorbikes, learn about racing legends and see action on the circuit itself. Our location and our exhibition make us an extra special venue to hold unique conferences and events and this is an aspect of our business we’re very keen to grow. We offer everything from basic room hire for small meetings up to catered dinners or gala events for over 100 people.
About You
It goes without saying that you’ll already have some experience in the conference and events sector, whether that’s in hotels, conference centers or another unique venue like ours - and you’ll know just what goes into making an exceptional event, conference or meeting.
Of course you’ll be super organised, able to manage a varied workload with numerous clients, have great attention to detail, and be experienced in the usual MS Office applications, but what will really make a difference is your friendly, professional and personable manner, whether that’s over the telephone or in person with potential clients.
The benefits
As well as the opportunity to get in the driving seat of an evolving and exciting business, a not-for-profit organisation delivering a positive impact to the local community and cherishing the history and heritage of the Silverstone story, we offer a competitive salary, pension plan, and a range of employee discounts and of course the opportunity to join a vibrant organisation at the home of British motor racing.
Selection process
The closing date for applications is 11 April 2025.
Please submit your application and any enquiries to:
recruitment@silverstonemuseum.co.uk
Please enclose a CV along with a supporting statement explaining how your personal skills, qualities and experience provide evidence of your suitability – and your passion – for this role.
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